There's the possibility to export applications and application documents directly from the system 😄
Here we go through the available options and how to do it!
How do I make an export?
You can export applications and documents from the list of received applications as well as from the view of individual applications.
In both cases, you'll find the option for this at the bottom right, under the "Export applications" button.
Export to Excel
Only the application itself can be exported to Excel. In the export, you'll receive the basics of the application, such as:
Personal information
Education
Work experiences
Any evaluation
etc.
Export to PDF
For export to PDF, you have a few more options!
Besides exporting the basic application, just like you could to Excel, you can also include:
The application + any attached files
The application + attached files + notes
A list of the candidates where you can easily compare personal information, education, and experiences, a.k.a "Limited application list".
Compilation of questionnaire answers
A little special feature is the "Compilation of questionnaire answers" option. This option pulls out a summary of the questionnaire answers (if you've chosen to include any questionnaires) from the application form. You can only extract this for all candidates collectively, and you do this by selecting all candidates in the application list and then choosing the option from the list!
This exports as an Excel file 😊
Exporting All Applications
How do you go about exporting documents for all your candidates at once?
Start by selecting the topmost checkbox located at the top left. This will select all candidates on the page!
A message will then appear indicating that all candidates on the current page have been selected.
Click on the option "Select all active applications in the list" to select all candidates across all pages.
Conclude by selecting the type of export you want to perform from the dropdown menu “Export applications”.
