Here you will find most of the settings regarding recruitment and advertising that apply to the entire account. You reach the page by clicking on "Admin" - "Account information" - "Other".

These fields are only displayed if you use access per case or work group (applies to volume recruitment). If you have not structured your access groups this way, the choice will not be visible.

Here you can choose which role (access group per case/workgroup) should be assigned automatically to the users who are added to the recruitment group.

It is important that you have selected a role for "Automatically assign access for users who create cases" due to the fact that the user who creates the case cannot assign / change their own role.

If you check this box, the "Test map link" button will be hidden in the interview scheduler/Interview overview.

If you activate this setting, "Other" will be added as the employment type when you create a case.

By default, there is a checkbox in all application forms that the candidate can choose to tick (when the candidate is applying with an account). Next to the button is the text “I am currently employed by {Employer}.

If you choose to hide this box, the checkbox will disappear from your application form. You will also not receive any statistics regarding internal / external candidates as you no longer collect this information.

If you require a complete recruitment process, you will always need to mark at least one candidate as an employee (through an employment event) before you can end the recruitment with the reason "The recruitment need is met".

Here you choose which format the export of files to text editing programs should have. You can choose between docx and rtf.

We recommend that you use "docx".

Here you choose which format the export of files to spreadsheet programs should have. You can choose between xslx and xls.

We recommend that you use "xlsx".

By default, candidates can withdraw their application until recruitment closes. You can check this box if you only want the candidate to be able to withdraw their application when the advertisement is still active, and not after.

This setting automatically sends out a notification email when the application period for a service has expired. The email is sent to the responsible recruiter and members of the recruitment team. The email states that the application period has passed, along with information about the number of applications received and who is listed as the responsible recruiter for the position.

Here you can choose to use "Personal selection grading". This means that each user (who is authorised to grade candidates) gets the opportunity to set their own grading per candidate, instead of the common one. In the application list, you will then see an average value of all grades that a candidate has received.

This setting adds a checkbox in the ad creator process, “Hide categorisation in ad”, next to the selection of occupational classification (on the Basic Data step). If you choose to check that box, your choice of occupational classification will be hidden in the advertisement on Public Jobs and in our Editor Templates (job listings that we created for you).

If you choose to select "Hide manual password creation", the option to add a manual password when administering users disappears. Users can then only get a new password via the automatic password function.

This setting hides the button "Visible only to me" when you create memory notes (if you do not have the module to create memory notes, this option will not be visible).

If you activate this setting, it means that the referee's personal data will not appear in your recruitments. You only see information about title, position, etc.

This means that all answers under "Interview notes" as well as all interview answers and the comment field under the tab "References" in the candidate sheet are deleted when the recruitment ends. Only personal information will be saved (name, company, title, phone number, email address and date).

Reference comments added by candidates who applied with an account will not be removed. This only applies to applications without an account.

If you do not want the quotes on the start page to be visible to your users, you can remove them through this setting.

This setting adds a checkbox "Send ad to email on publication" in connection with the ad creator process at the "Basic data" step. The email to the specified email is only sent out once - ie. when the ad is published for the first time.

If you have a specific email address you always want to send ad copy to, you can enter the email address in this field. The email address will automatically be added to the field during the ad creation process.

If you activate this setting, the email address in the previous step will be locked and cannot be removed when you create the ad.

If you want the checkbox and the field "Send ad to email upon publication" to be automatically unlocked every time you create an ad, you can activate this setting.

Here you have the opportunity to choose whether you want to use a locked reference number. Locked reference number means that all advertisements receive a unique reference number that cannot be changed. To use the function, tick the box.

Via the field "Generate reference number based on organisation at level" you can choose to have the counter of advertisements for a certain organisational level. For example, if you want a unique counter per level two in the organization tree, you enter "2" in this field.

If you do not wish to use our automatic reference numbers, but instead want to design your own, you can do so here. You can design your own reference number by choosing between the following parameters:

You can use any of the following characters to separate the parameters: hyphen, period, slash or space.

If you so wish, you have the option of demanding a complete social security number from your candidates. If you choose this option, the date of birth field will disappear from the candidate list and the application form. The field is instead replaced by a column for social security numbers.

For all applications / candidates received before you activated this, the field will be empty.

The prerequisite for this setting is that "Require full social security number in the application" is activated.

If you want to receive a warning in the application list when several candidates enter the same social security number in the same recruitment, you can activate this setting. The warning is visible through a warning triangle next to the candidates' social security number.

An email address field where you can enter an email address that should always receive a notification when a digital application has been received. If you do not enter an email address in this field, you can still enter email addresses when creating individual ads, at the "Application" step of the ad creation process.

Check this box if you want to lock the field and not make it possible to specify recipients of notification when applying in the ad creator process. If you have entered an email address in the "E-mail recipient of the notifications" setting, this recipient will still receive the notifications.

If you want, you have the option here to set a reminder email to go out to the responsible recruiter that recruitments are to end.

Here you set when the first closure reminder should be sent out. The first reminder is calculated based on the application deadline.

Here you choose how often the reminder email should be repeated. The repeated reminders are counted from the first reminder.

Setting to customise the "noreply" email address sent to candidates.

The email address will have the format “[email protected]”